The phone’s functionality is expanding. Now it can perform more advanced tasks that were reserved only for computers. With advances in cloud technology now you can gain access to all your files with just a tip of the finger. The phone displays are getting bigger and better, so reading documents on your phone is not so hard anymore. The average phone camera is getting better, allowing us to make great pictures with zero effort and also to use the smartphone as a scanner. You can easily create, edit, save and share a document from anywhere by using document management apps. Here is the list of 5 must-have document management apps.
Top Document Management Apps for your phone
1. The Google Drive Apps – Google Drive, Google Docs, Google Sheets and Google Slide
Google Drive is one of the best online document management apps. This cloud storage enables you to keep all your photos, documents and videos in one place. Since those files aren’t stored on any particular device they can be accessed from anywhere and from any device – desktop computer, mobile device or tablet. Apart from the instant access to all your files in one place, you can also create new documents and view already made documents. Likewise, it can serve as a collaboration tool because you can invite people and give them privileges. With 15 GB of free available storage, you can rest assured that you will have enough room for your documents for a couple of years. Although on mobile phones the Google Drive cloud storage is separated from document creation apps like Google Docs, Google Sheets, and Google Slides.
On most Android operating systems most of these apps are preinstalled, the only question is are you using them.
2. CamScanner – Phone PDF Creator
The cam scanning apps have become a sheer necessity these days. When you think about it, the possibility to be able to scan documents and get the same results as with some regular scanner is very interesting. CamScanner app enables you to scan any document, whiteboard, contracts, scan entire books and save them as an image or PDF. It also has a lot of useful sharing options so you can send those scanned files via email, upload them to the cloud (Google Drive, Onedrive, Dropbox, Evernote) or on your social media profiles. It’s possible to scan each page of the contract, agenda or a book and make a multi-page PDF file. As with any good document management tool, you can make a quick search of a document that you are looking for. This app can help you in creating clean and professional documents.
3. Expensify – Expense Reports
Expensify app was introduced as a personal accountant for business travelers. It allows tracking of receipts, invoices, and mileage, almost everything you might need when you are on a business trip. In its essence it acts as a cam scanning app, you scan a receipt and the smart scan enhance the photo. But what differentiates it from the previous app is that it also automatically recognize what services are you paying for and with which bank card. It has an AI which does this job so that you don’t need to manually input those expenses. Alos, it has an auto-reporting option, to make automated financial reports that you need to send to your company. But this app can be used by non-business people for tracking their expenses, as well. Recently Expensify has added more currencies for people that travel abroad or using this app worldwide. This is a real helper for those that need to justify their expenses.
4. PDF to Word Converter
The main reason why you might need a PDF converter is that PDF files can be hardly edited. The read-only nature of the PDF has created trouble for many people that need to edit an existing PDF file. PDF to Word Converter app converts these files in a more suitable file type for editing, the Word document or .docx file. The app allows connecting to the cloud services so you can convert any file from Google Drive, Onedrive, Dropbox, Box, and iCloud. The OCR technology enables you to convert even the scanned PDFs, like those made by the cam scanning apps. The conversion itself is performed on the servers, so it won’t affect the phone’s performance or the battery life. There is no limit on the file size that can be converted and it can work with PDFs that have pictures and tables, as well.
Also Read: Top 5 Free PDF Converter Softwares
5. Files Go Beta – Free up space on your phone (Unreleased)
Although this app is still in Beta, the Files Go app is made by Google and it is one of the most useful apps made for the Android phone. When you install it, you will get the notification that this app is still in development, but for now, no crashes occurred. This app is the only app you need to keep a track of your device’s storage. It doesn’t act only as a document manager, but it is also a personal assistant for your storage. It can find multiple copies of the same file and it will suggest you to remove them to free a certain amount of storage. Likewise, it does that with apps that you barely use. The one option that you might find useful is offline sharing to nearby devices that this app offers, the other person only needs to have this app installed.
Find app here: Play Store