The new Google Backup and Sync tool strives to make backing up files and photos more seamless than ever. Designed to replace the Google Photos and Google Drive apps for Mac and PC, the new Google backup and sync tool merges the features of both for an effective and accessible platform.
The tool’s interface is simple, giving users the option of selecting folders on your hard drive you want Google to continuously back up. To make things even more seamless, the tool automatically uses any previous settings from the Google Drive tool, if you used it before.
Here are four ways the new tool makes it easier to be more productive at work.
No More Worrying About the Worst-Case Scenario
The worst-case scenario refers to your computer, with many hours’ worth of important work stored, crashing and becoming inaccessible. You can buy a new computer, but you can’t replicate crucial files if they’re lost unless you spend on a pricey data recovery firm.
The Google backup and sync tool enables you to store prioritized files in specific folders, which are backed up automatically by Google on a regular basis. Now, if your computer were to crash, those files can be easily recovered on any other computer. As long as you have your Google login details, which are likely second-nature by now, then you’re good to go.
The tool allows you to stop worrying about your files erasing and going haywire, clearing your mind so you can focus on being productive and putting out good work instead.
An important meeting that’s dependent on your research, stored on your computer, can be derailed if you forget or can’t access the files. It’s not a good look. With the new Google backup and sync tool, you can be confident you can access these important files from anywhere. This aids whenever you want to share these files, whether it’s showing off a PowerPoint presentation or collaborating on research numbers.
Regardless of where you are, your files will be with you, as long as there’s an accessible computer nearby.
Reduced Overhead and Third-Party Platforms
Google is a platform practically everyone is familiar with. There’s a sense of trust and security when you use its services. The backup and sync tool is also useful in helping avoid questionable third parties offering similar cloud-based backup. Even if they’re offering more features, it comes down to this: Who would you rather trust with storing your important documents — Google or a no-name? Putting your faith in Google for these storage needs helps reduce overhead and the need for questionable third-party storage platforms.
No More Constant Ctrl + S
Before the age of cloud storage, many became familiar with pressing Ctrl + S on a by-minute basis, so their document would save in case of a computer mishap, like a crash or unplanned update installation. This contributed to time that could be better spent working. The fear of “If the computer crashed now, when was the last time I saved?” is enough to eat into productivity. This is a thing of the past with Google’s new backup and sync tool, which saves and uploads selected folders and files to the cloud automatically.
Google backup and sync tool can help to improve productivity in any office that uses it. Better collaboration, less worrying about a catastrophic computer crash and dealing less often with questionable third-party offers for storage are some of the ways productivity can improve significantly at any workplace using the new Google backup and sync tool.
This is a Guest Post by Kayla Matthews. Kayla is a researcher, writer and blogger covering topics related to technology and productivity. She is the owner of ProductivityTheory.com and ProductivityBytes.com, as well as a regular contributor to MakeUseOf, VentureBeat, VICE’s Motherboard, The Huffington Post and The Daily Muse.